Permit Checklist

1. Permits Required

Total Permit Budget: $3,000-$5,000

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2. EZ Tenant Permit Eligibility Assessment

Loudoun County offers an expedited "EZ Tenant Permit" process for qualifying projects. Assessment for Luxa Salon Suites:

EZ Permit Process:

1. Submit application via LUN online system first
2. If eligible, schedule Wednesday appointment
3. Bring stamped permit documents to site
4. Expedited review timeline

Recommendation: Contact Loudoun I&P to confirm salon suites qualify for EZ Tenant Permit before submitting. If not eligible, standard TI permit process applies (~10 business days per review cycle).

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3. Required Documents Checklist

For Zoning Certificate of Use (ZCU)

• Property address and PIN (Parcel Identification Number)
• Business description (salon suites facility, booth rental model)
• Lease agreement (draft acceptable for initial application)
• Site plan showing parking (verify 4-5 spaces per 1,000 sq ft)
• Owner/landlord information
• Proposed hours of operation

Submission: Online via Land Use Navigator (LUN) System Contact: Office of Planning & Zoning (703) 777-0246

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For Tenant Improvement Permit

• Construction plans (to scale, single PDF)
  • Floor plan showing suite layout (18 suites)
  • Electrical plan (2x 20A per suite)
  • Plumbing plan (10 shampoo bowl locations)
  • HVAC plan (ventilation, fresh air)
  • ADA compliance details
• Site/parking plan (engineer scale)
• Tenant name and suite numbers
• Landlord authorization letter
• Contractor license information (verify VA DPOR Class A/B/C license)
• Scope of work description
• Cost estimate for permit fee calculation

Required Plan Details:

• Suite walls: STC 48-52 assembly specification
• Electrical: 2x 20A dedicated circuits per suite (36 circuits minimum)
• Plumbing: 10 shampoo bowls (Plus tier and above)
• HVAC: 15-45 CFM fresh air per suite per occupancy
• Lighting: CRI 90+, 50 fc at workstation

Submission: Online via LUN System (mandatory since Dec 2025) Contact: Loudoun County Building & Development (703) 777-0220

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For Fire Marshal Review

• Floor plan showing:
  • Exit locations and paths
  • Fire extinguisher locations (within 75 ft travel distance)
  • Emergency lighting locations
  • Exit sign locations
• Sprinkler system documentation (if building has existing system)
• Emergency lighting plan
• Occupancy load calculation
  • Standard: 1 person per 100 sq ft (net occupiable)
  • 3,500 sf facility: ~35 persons maximum occupancy
• Fire alarm system documentation (if applicable)

Fire Extinguisher Requirements:

• ABC-rated extinguishers
• Maximum 75 ft travel distance to nearest extinguisher
• Mount with top no more than 5 ft from floor
• Estimate: 8 extinguishers for 3,500 sf facility

Contact: Loudoun County Fire Marshal (703) 737-8600

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For Salon Permit (After CO)

Prerequisites (must have BEFORE applying):

• Certificate of Occupancy from county
• Zoning Certificate of Use (ZCU)
• Proof of facility insurance ($1M GL minimum)

Application Documents:

• Completed Salon Permit Application Form
• Copy of Certificate of Occupancy
• Copy of ZCU
• Floor plan showing:
  • Suite layout with dimensions
  • Shampoo/wet station locations
  • Storage areas
• Application fee payment ($225)
• Proof of insurance (facility as owner)

Post-Application:

• Schedule Board pre-opening inspection
• Prepare each suite with:
  • Wet sanitizer with EPA-registered disinfectant
  • Closed dry cabinet for implements
  • Hot and cold running water access

Contact: Virginia DPOR (804) 367-8500

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4. Submission Sequence (Critical Path)

WEEK 0 ──────────────────────────────────────────────────────────
│
├── Apply for ZCU (Planning & Zoning)
│   └── Online via LUN system
│   └── ~4 weeks processing
│
├── Finalize construction plans with architect
│
WEEK 2 ──────────────────────────────────────────────────────────
│
├── Submit TI Permit (LUN online)
│   └── Can parallel with ZCU (doesn't require ZCU approval first)
│   └── ~10 business days first review
│
├── Place China equipment orders (45+ day lead time)
│
WEEK 4 ──────────────────────────────────────────────────────────
│
├── ZCU APPROVED (Critical milestone)
│   └── Required before Salon Permit application
│
├── Address TI plan check comments (if any)
│   └── Resubmittal: additional ~10 business days
│
WEEK 4-6 ────────────────────────────────────────────────────────
│
├── TI Permit APPROVED
│   └── Post permit at job site
│
WEEK 6 ──────────────────────────────────────────────────────────
│
├── Construction BEGINS
│   └── Demolition, framing, rough MEP
│
WEEK 6-16 ───────────────────────────────────────────────────────
│
├── Construction continues (10-12 weeks)
│   └── Weekly site visits recommended
│
WEEK 16-18 ──────────────────────────────────────────────────────
│
├── Request trade inspections
│   └── Electrical, plumbing, mechanical
│
├── Request Fire Marshal final inspection
│
├── Request Building final inspection
│
WEEK 18 ─────────────────────────────────────────────────────────
│
├── CERTIFICATE OF OCCUPANCY ISSUED
│   └── All inspections passed
│
├── Apply for Salon Permit (Board of Cosmetology)
│   └── $225 application fee
│
├── Apply for Business License (if required)
│   └── $15-$50
│
WEEK 20-22 ──────────────────────────────────────────────────────
│
├── Board pre-opening inspection
│
├── SALON PERMIT RECEIVED
│
└── OPEN FOR BUSINESS

Total Timeline: 20-22 weeks from permit applications to opening

Critical Path Items:

1. ZCU (~4 weeks) - Start FIRST, required for Salon Permit
2. TI Permit (~2-4 weeks) - Required before construction
3. Construction (~10-12 weeks) - Depends on TI Permit
4. Salon Permit (~2-4 weeks) - Depends on CO and ZCU

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5. Contact Directory

Online Systems:

• Land Use Navigator (LUN): loudoun.gov/lun (permit applications)
• Virginia SCC: scc.virginia.gov (LLC filings) / Virginia Tax: tax.virginia.gov (tax registration)

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6. Common Pitfalls to Avoid

Pitfall 1: Starting Construction Before Permit Issued

Risk: Stop-work order, fines, required demolition of unpermitted work Prevention:

• Never start construction until permit is posted on site
• Verify permit number with I&P if uncertain
• Include permit timeline in contractor contract

Pitfall 2: Missing Fire Marshal Coordination

Risk: Failed final inspection, delayed CO, extended carrying costs Prevention:

• Contact Fire Marshal early in design phase
• Submit fire safety documentation with TI permit
• Schedule Fire Marshal inspection concurrent with trade inspections

Pitfall 3: Applying for Salon Permit Before ZCU

Risk: Application rejected, time wasted, delayed opening Prevention:

• ZCU is prerequisite for Salon Permit - no exceptions
• Apply for ZCU at Week 0, not after construction
• Keep copy of approved ZCU for Salon Permit application

Pitfall 4: Incomplete Plan Submissions

Risk: Plan check comments, resubmittal cycles, 2-4 week delays per cycle Prevention:

• Use architect experienced with commercial salon build-outs
• Include ALL required elements in first submission
• Reference Loudoun submittal checklist before submitting

Pitfall 5: Underestimating Permit Timeline

Risk: Construction delays, carrying costs, missed opening targets Prevention:

• Budget 6 weeks minimum for permits (not 2-3)
• Have contractor on standby, not locked into hard start date
• Build 2-week buffer into project schedule

Pitfall 6: Verbal Agreements on Scope Changes

Risk: Budget overruns, disputes, unpermitted work Prevention:

• All changes in writing before work begins
• Scope changes may require permit amendment
• Contact I&P if unsure whether change needs permit modification

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7. Permit Tracking Template

Use this template to track permit status throughout the project:

Inspection Schedule:

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8. Pre-Inspection Checklists

Before Rough Inspections

• All wiring in place, not energized
• Electrical boxes installed, circuits labeled
• Plumbing rough-in complete, water off
• HVAC ducts installed, not operational
• Permit posted and visible

Before Drywall Inspection

• Insulation installed per spec (R-13 minimum)
• First layer drywall installed (STC assembly)
• Acoustic sealant applied at perimeter
• Electrical/plumbing passed rough inspection

Before Fire Marshal Final

• Fire extinguishers installed (8 minimum)
• Exit signs illuminated with backup power
• Emergency lighting operational
• Exit paths clear and marked
• Occupancy load posted (if 50+ persons)

Before Building Final / CO

• All trade inspections passed
• Fire Marshal inspection passed
• Finishes complete (flooring, paint, fixtures)
• ADA compliance verified
• Address numbers visible from street

Before Board of Cosmetology Inspection

• Certificate of Occupancy received
• Each suite has wet sanitizer with EPA disinfectant
• Each suite has closed dry cabinet
• Hot and cold water operational
• Lighting adequate (CRI 90+, 50 fc)
• HVAC operational
• Facility clean and ready for operation

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Permit Checklist Complete - Phase 09-02 Task 1