Termination Notice Template | Salon Suites Example

NOTICE OF LEASE TERMINATION

Date: ____________________

CERTIFIED MAIL - RETURN RECEIPT REQUESTED Tracking Number: ____________________________

To: ________________________________________ (Tenant Name)

Suite: ________

Tenant Mailing Address:

Re: Termination of Suite Rental Agreement dated ____________________

Dear ________________________________________,

This notice is to inform you that your Suite Rental Agreement for Suite ________ at Luxa Salon Suites is being terminated effective ____________________ (the "Termination Date").

This Termination Date is fifteen (15) days from the date of this notice, as required by your lease agreement.

Reason for Termination

Your lease is being terminated for the following reason(s):

[ ] Failure to Cure Violation

A Notice of Lease Violation was issued on ____________________.

The violation described was:

The cure deadline was ____________________.

The violation was NOT cured by the deadline. Pursuant to Section ______ of your lease, this constitutes grounds for termination.

[ ] Insurance Lapse (Event of Default)

Your required insurance coverage lapsed on ____________________.

Written notice of the lapse was provided on ____________________.

Your insurance was NOT reinstated within fifteen (15) days of written notice.

Per Section ______ of your Suite Rental Agreement, failure to maintain required insurance coverage for more than fifteen (15) days after written notice constitutes a material breach and Event of Default, authorizing termination of your lease.

Required Coverage That Lapsed:

Professional Liability Insurance ($1,000,000 per occurrence)
Commercial General Liability Insurance ($1,000,000 per occurrence / $2,000,000 aggregate)
Luxa Salon Suites LLC was not listed as Additional Insured

[ ] License Lapse (Event of Default)

Your professional license issued by the Virginia DPOR (Board for Barbers and Cosmetology) (or applicable licensing authority) lapsed/expired/was suspended/was revoked on ____________________.

Written notice was provided on ____________________.

Your license was NOT renewed or reinstated within thirty (30) days.

Per Section ______ of your Suite Rental Agreement, lapse of professional licensure for more than thirty (30) days constitutes a material breach and Event of Default, authorizing termination of your lease.

License Information:

License Type: ________________________________________
License Number: ____________________
Status: [ ] Expired [ ] Suspended [ ] Revoked

[ ] Multiple Sanitation Violations (Event of Default)

You have received ________ sanitation violations from the Virginia DPOR (Board for Barbers and Cosmetology) within the past twelve (12) months:

Date	Violation Description	Citation #
____________	________________________	____________
____________	________________________	____________
____________	________________________	____________

Per Section ______ of your Suite Rental Agreement, receipt of two (2) or more sanitation violations within any twelve (12) month period constitutes a material breach and Event of Default, authorizing termination of your lease.

[ ] Non-Payment of Rent

Rent for the period of ____________________ in the amount of $____________ remains unpaid.

A demand for payment was issued on ____________________.

Payment has NOT been received as of the date of this notice.

Per Section ______ of your Suite Rental Agreement, failure to pay rent constitutes grounds for termination.

Outstanding Balance:

Period	Amount Due	Payment Received	Balance
____________	$________	$________	$________
____________	$________	$________	$________
TOTAL			$________

[ ] Other Material Breach

Description of breach:

Lease section violated: Section ______

This breach constitutes grounds for termination per Section ______ of your Suite Rental Agreement.

Required Actions

You are required to take the following actions:

1. Vacate the Premises

You must vacate Suite ________ and remove ALL personal property by:

Date: ____________________ Time: ________ AM/PM

Any personal property remaining after this date and time may be considered abandoned and disposed of in accordance with Virginia law.

2. Return Keys and Access Credentials

All keys, access cards, fobs, and credentials must be returned on or before the Termination Date to:

Luxa Salon Suites [FACILITY ADDRESS] South Riding, VA [ZIP]

Items to Return:

Suite key(s) (quantity: ____)
Building access card/fob
Mailbox key (if applicable)
Other: ____________________

Failure to return all credentials may result in charges deducted from your security deposit.

3. Final Inspection

A move-out inspection will be conducted on:

Date: ____________________ Time: ________ AM/PM

You are invited to attend this inspection. If you wish to attend, please confirm by contacting us at [PHONE] or [EMAIL].

The inspection will document the condition of the suite and identify any damage beyond normal wear and tear for which you may be responsible.

4. Security Deposit

Your security deposit of $____________ will be processed according to the terms of your lease agreement and Virginia law.

Deductions may include:

Unpaid rent through the Termination Date
Damages beyond normal wear and tear
Cleaning costs if suite is not left in clean condition
Unreturned keys or credentials
Other charges per the lease agreement

A written accounting of your security deposit, including any deductions and refund amount, will be provided within thirty (30) days of your vacating the premises and returning all keys, as required by Virginia law.

Send Deposit Accounting To:

5. Outstanding Balances

Any unpaid rent, fees, or charges through the Termination Date remain your obligation.

Current balance owed (as of this notice): $____________

Failure to Vacate

If you fail to vacate Suite ________ by the Termination Date, Luxa Salon Suites will pursue all legal remedies available under Virginia law, including but not limited to:

Initiation of eviction proceedings
Recovery of holdover damages (double rent per Virginia law, if applicable)
Recovery of all costs of enforcement, including reasonable attorneys' fees
Any other remedies available at law or in equity

Right to Cure (If Applicable)

Check one:

Termination MAY be avoided if the following cure action is completed by ____________________:

If cured by this date, this termination notice will be rescinded in writing.
This termination is FINAL and CANNOT be cured. The violation or breach has occurred and termination is effective as stated above.

Dispute of Termination

If you believe this termination is in error, you must respond in writing within five (5) business days to:

Luxa Salon Suites [FACILITY ADDRESS] South Riding, VA [ZIP]

Or via email: [EMAIL]

Contact Information

If you have questions about this notice, please contact:

[Owner/Manager Name] Luxa Salon Suites Phone: [PHONE] Email: [EMAIL] Address: [FACILITY ADDRESS]

Sincerely,

[Owner/Manager Name] Luxa Salon Suites

Date: ____________________

Delivery Documentation

This notice was sent via:

Certified Mail, Return Receipt Requested
- Tracking Number: ____________________________
- Date Mailed: ____________________
Hand Delivered
- Delivered By: ____________________________
- Date/Time: ____________________
- Witness: ____________________________
Both Certified Mail AND Hand Delivery

Proof of Delivery:

Return receipt received (attach copy)
Signature obtained on hand delivery
Tracking shows delivered

FOR FACILITY USE ONLY

Pre-Termination Checklist

Prior violation notices issued and documented
Cure period provided per lease terms
Proper notice period calculated (15 days minimum)
Correct termination reason documented
Attorney review completed (recommended for all terminations)
Certified mail tracking number recorded
Copy retained for facility records

Post-Termination Tracking

Move-out inspection scheduled: ____________________
Keys returned: ____________________
Access credentials deactivated: ____________________
Final inspection completed: ____________________
Security deposit accounting prepared: ____________________
Security deposit mailed: ____________________
Outstanding balance collected/written off: ____________________

Legal Notes

Tenant vacated voluntarily
Eviction proceedings initiated: ____________________
Attorney engaged: ____________________
Court date (if applicable): ____________________

IMPORTANT NOTICES:

Attorney Review Recommended: Consult with an attorney before sending any termination notice to ensure compliance with Virginia commercial landlord-tenant law.
Virginia Law Compliance: This template is designed to comply with Virginia law but should be reviewed by legal counsel familiar with current Virginia commercial landlord-tenant regulations.
Security Deposit: Virginia law requires security deposit accounting within 30 days of tenant vacating. Failure to comply may result in liability for up to three times the deposit amount.
Eviction: If tenant does not voluntarily vacate, formal eviction proceedings through the courts are required. Self-help evictions (changing locks, removing property) are ILLEGAL in Virginia.

Luxa Salon Suites | South Riding, VA Termination Notice Template v1.0

This document includes all Event of Default reasons defined in Phase 5: insurance lapse (15 days), license lapse (30 days), multiple sanitation violations (2+ in 12 months), and closure orders.